FAQs

frequently asked questions

At Oak Hill Farm, we understand that planning a wedding from a distance can be challenging and we are happy to help with the many decisions that will make your wedding day exactly as you envision it.

Below are answers to some of the most commonly-asked questions:

1.    When is the best time to plan a wedding?

Our peak season, and tented reception season, at Oak Hill is May to October. From November through April, smaller, off-season weddings, corporate events, parties can be arranged if they are less than 50 people. Both ceremony-only reservations and ceremony+reception reservations are welcome at Oak Hill.

2.   Can we bring our own vendors?

You are welcome to bring in your own vendors. We will also provide with our list of recommended vendors in the area from florists to photographers to caterers and more. Oak Hill does not provide any food or beverage but we do provide bartenders.

3.    What is your reservation policy?

In order to confirm a date at Oak Hill, we require a signed contract and deposit of $100 per hour reserved. Additional items such as the officiant, rehearsal, carriage, car, etc. can be added after the initial contract is signed.

4.   Does your site fee include all reception rental items, such as the tent, tables, chairs, linens and china?

The tent, tables (banquet, round and serpentine), chairs (white or Chiavari or wooden benches), dance floor, lighting and bar (not beverages) are included in our Reception Fee. Linens and china can be rented separately through Oak Hill or on your own. Our NEW harvest tables will be available for a small fee.

5.    Is there a guest minimum?

There is no guest minimum for any of our packages. Elopements are as popular as are the 250 person gala events! We do have a six hour minimum reservation time on Saturdays during May – October.

6.    How many people can Oak Hill accommodate?

We can accommodate up to 250 people in our outdoor ceremony areas (Barn Lawn and Twin Oaks) and in our tented reception area. The Chapel holds 200 people and the Barn at Oak Hill can seat up to 50 people for dinner but can be used as a cocktail/welcome area for larger groups.

7.    Can we bring our own alcohol?

Unlike most wedding facilities, you are welcome to bring your own wine, beer, champagne, liquor and soft drinks to Oak Hill. Please remember that the savings on the bar costs alone are huge! We are happy to set up the bar for you and serve your beverages (with a hired bartender that we provide). There are no corkage fees (the average is $8.00 to $12.00 per bottle for corkage alone!). We do require a certificate of Host Liquor Liability from you – contact us for more details.

8.    What other fees are to be expected?

Catering fees and other vendor fees are priced separately from the Oak Hill site reservation fee. Our Venue Fee covers use of all the grounds at Oak Hill, as well as the Chapel, the Barn, Schoolhouse, Country Store, and Fire Pit for your guests to enjoy. Our Reception Fee includes the tent, tables, chairs, dance floor, bar, lighting and various props. Additional items outside the site fee include the wedding rehearsal, use of the horse-drawn carriage or antique car, and the officiant (our on-site officiate presides over about 90% of our weddings but you are welcome to bring the officiate of your choice) and a few other add-on items of your choice. See the What’s Included tab under the Amenities section of the website.

9. Does Oak Hill have adequate cooling facilities for my beverages?

Yes, we have a walk-in cooler to accommodate those items and a dedicated cooler for caterers. We also have a double kegerator at the bar located in the reception tent. Bottled beer is recommended for cocktail hour when located elsewhere on the property (i.e.not in the tent).

10.    How late can our celebration go?

Our ending time (for music, bar, etc) is 11pm. We encourage couples to customize their reservation as they wish and schedule their day according to the timeline they envision so there are no set times for wedding reservations at Oak Hill.

11.  Who will set up my decor?

Our staff is happy to place your decor for you in our many locations on the property. As described on our “Grounds” page, we encourage brides to make the most of our venue by utilizing the Schoolhouse, Country Store, Pine Tree Path, Barn, Tent and more. We make an appointment the week of your wedding for you to drop off your items (labelled boxes or totes are encouraged!) and then you may pick up on the morning after your event after our staff gathers your items. We don’t require tear-down the night of your wedding (but please take your cards with you!).

12.  What if there is bad weather the day of our wedding?

Our tented setting is easily heated with forced air and cooled with fans. When the sides with windows are in place, the tent is rain-proof and wind-proof! If you are planning an outdoor ceremony and the weather does not cooperate, we simply re-locate to the church at no additional cost.

13.     Are there bathrooms on-site?

Yes, we have restrooms in the Barn as well as men’s and women’s restrooms near the tent for during the reception. The Men’s restroom has two urinals and one stall; the Women’s Restroom has 3 stalls, 2 sinks, a full length mirror and a diaper changing station. One of the stalls is handicapped accessible.

14.     Is there parking on-site? 

Yes, we have a large, lighted parking area that can hold about 100 cars. Many couples choose to hire bus transportation for their guests to get to and from Galena, Illinois where most lodging is located. I am happy to give you the names of these vendors.

15.     Are tours available?

Yes, please call or email us for an appointment, 815.541.2348 or info@oakhillweddings.com.

16.     Where do I get my marriage license?

Marriage licenses must be obtained in the county where you will marry. Oak Hill is located in Jo Daviess County and your marriage license can be obatined at the County Clerk’s office in Galena, IL. For complete marriage license requirements, please click on this link:

http://www.galena.org/weddings/license/

16.     Why should we choose Oak Hill?

We love what we do and it shows! Oak Hill is not only a wedding venue but also our home. Three generations of our family live on site and pour our hearts and souls into the property. We believe that details make all the difference. Oak Hill offers unparalled amenities and a ton of flexibility with customizable reservation times, your choice of vendors, and the ability to bring in your own alcohol. We welcome new ideas and strive to make your experience one that you and your guests will never forget.